3.1 Tuition and Other Fees

All fees are subject to review and may be changed. Some course fees are subject to HST. Income tax receipts will be available online to eligible students at the end of February.

3.1.1 Fee Payment Deadlines

Tuition and other compulsory fees for the fall 2011 semester must be paid or deferred by June 23, 2011, unless the student is otherwise informed in writing by the Office of the Registrar. Fees for subsequent semesters are due as follows: October 18, 2011, for semester one intakes to winter 2012; November 22, 2011, for returning winter 2012 programs; March 20, 2012, for summer 2012 programs. These are the deadlines for discounted fees. After these deadlines, a surcharge of $65 will be added to the total amount owing.

For students with start dates other than those listed above, fees for the semester are due approximately six weeks before the commencement of classes. Fees may be paid at the bank, by certified cheque, money order, debit or credit card. Please note that personal cheques are not accepted.

Registration in a course or program is not complete until full fees are paid or partially deferred for that term. Students who fail to pay full fees and have not arranged for a fee deferral will not be permitted to register for the program. Also, students who fail to pay fees or arrange for a deferral by the due date must pay a $65 non-refundable surcharge.

Aboriginal students who are non-residents of Canada have the same rights and obligations as Canadian citizens, pursuant to The Indian Act. Accordingly, non-resident Aboriginal students will be charged the same tuition rate as Canadian citizens.

International students must, upon acceptance to the College, remit a payment of $1000 to confirm their place in the program ($500 of which is non-refundable). Students who fail to pay fees by the required due dates will be charged a $65 surcharge and may risk forfeiting their place at the College. If full fees are not remitted, the student may be required to withdraw from the College.

3.1.2 Deferral of Fees

A non-refundable fee of either $50 (for making the minimum payment of $950) or $135 (for making the minimum payment of $100) will be charged for any request to defer tuition fees.

Students who have made arrangements for a fee deferral but fail to pay the fees on the due date will be sent a letter from Georgian College’s Accounting office requesting payment within 10 days. If payment is not received and no response is forthcoming to subsequent reminder letters, the student account will be referred to an agency for collection.

Interest on any unpaid account will be charged at a rate of 2 per cent per month, compounded monthly (26.8 per cent per annum).

3.1.3 Students in Default

Students who have outstanding fees, fines, emergency loans, or who have failed to return books or equipment owned by Georgian College will not be issued official transcripts and will be refused registration in subsequent semesters. Further, a graduation credential will not be issued until the situation is resolved to the satisfaction of the Office of the Registrar.

Students must pay outstanding fees within 30 calendar days from the start of the program/course and must sign a promissory note or Web accept (if paying at the time of Web registration). The Accounting office will send notification to students with outstanding fees. If payment is not received, students will not be eligible to continue in their program/courses. If subsequent letters for payment are ignored, the Accounting office will submit the student’s account to an agency for collection.

Any extenuating circumstances should be discussed with the Office of the Registrar.

3.1.4 Tuition and Related Fees for Students with Permanent Disabilities

Any student with a permanent disability who requires a reduced course load as a learning accommodation and therefore takes additional semesters to complete a program is eligible to pay a reduced tuition fee of $20 per course, after the student has paid the equivalent in tuition fees assessed for a student completing the program in the approved duration. For more information, please contact the Office of the Registrar or visit the College website.

3.2 Program and Course Registration

Students may use a variety of methods to register: online via the student information system; through change forms signed by academic areas and approved by the Office of the Registrar; or directly through the Office of the Registrar. Students may also view their timetables online via the student information system.

Students may not attend classes until registration is complete. Students are responsible for initiating any changes to their timetables; this includes course adds, course drops and course withdrawals. Seat availability cannot be guaranteed once add/drop opens.

3.2.1 Registration Definitions – Full-time Student

Students are considered full-time in any semester when they are enrolled in at least 70 per cent of that semester’s course hours (which is usually 13 hours of a total of 18 hours per week) or 66 2/3 per cent of that semester’s program course load (which is typically four of a total of six courses). Exempt, audit and withdrawn courses are not considered in the determination of course load. Please check the “recommended courses by term” available on Banner.

3.2.2 Full-time Registration

Students are considered to be registered full-time when they have registered (or have been registered), have met the hour requirement (enrolled in at least 70 per cent of that semester’s course hours, which is usually 13 hours of a total of 18 hours per week), or 66 2/3 per cent of that semester’s program course load (which is typically four of a total of six courses) and all fees have been paid or arrangements have been made for payment (fee deferral).

Students registered in university partner programs are subject to the tuition fees of the partner institution and applicable Georgian ancillary fees.

Any missed course in any semester may drop a student’s status to part-time. This may have OSAP, course accessibility, and scholarship implications. Students are advised to contact the Office of the Registrar or the Financial Aid office for more information.

3.2.3 Part-time Registration

Part-time students will be permitted to register in credit courses providing space is available and the student meets course requirements. International students may be registered as part-time only in their graduating semester.

3.2.4 Prerequisites

Prerequisites are courses that the student must successfully complete before being registered for subsequent courses. Students who do not successfully complete a prerequisite cannot officially register in subsequent courses. Students are not registered in a course if they are missing its prerequisite even if they attend classes and receive evaluation results before their absence from the class list is discovered. If a student fails, withdraws or does not complete prerequisite courses, it is his/her responsibility to complete any outstanding course(s) in the next semester it is offered (subject to space availability).

These courses should take priority if a timetable conflict occurs. Extra fees may apply.

3.2.5 Corequisites

Corequisites represent two or more courses that must be taken at the same time. If a student fails, withdraws or does not complete corequisite courses, it is his/her responsibility to complete outstanding course(s) in the next semester it is offered (subject to space availability). These courses should take priority if a timetable conflict occurs. Extra fees may apply.

Note: If a student fails one of the corequisite courses, he or she need only repeat the failed corequisite course.

3.2.6 Antirequisites

Antirequisites are courses which are similar in content and learning outcomes and as such, only one course may be used to meet graduation requirements.

3.2.7 General Education

General Education courses help students develop important academic skills such as research, writing and analytical skills which are invaluable in college studies. Program requirements at Georgian College include five to six General Education courses for three-year college programs and three to four General Education courses for two-year programs.

General Education course offerings vary from term to term. Students are able to select courses from a broad range of subject areas: social sciences, humanities, arts and literature, science and technology. While the GNED course code prefix is used to identify most General Education courses, there are other courses that are considered General Education courses as well, for example: PSYL1001, PSYL1002, SOCL1001 and SOCL1002. For a comprehensive list of General Education course offerings please see General Education Course Descriptions .

Some program areas recommend particular General Education selections. Certain courses, due to their close relation to the professional program field, cannot be taken for General Education credit by students in some programs. Consult program literature and a program co-ordinator for guidance.

3.2.8 Transferring from Part-time to Full-time Studies

Part-time students who wish to transfer to full-time studies must go through the standard ontariocolleges.ca application and admissions process. See Admissions section for more information. Part-time students are not provided with preferred ranking for admission to full-time programs.

3.2.9 Overload and Full-time Students Taking Part-time Credit Courses

Students may wish to take credit courses in addition to a full course load for a semester. The implications of this overload should be discussed with the program co-ordinator. Students will be required to pay additional fees for these overload courses.

3.2.10 Credit and Audit Status

Credit status applies when a student is registered in a credit course for the purpose of receiving credit.

Audit status applies when a student is registered in a credit course but will not be receiving a credit. This must be specified at the time of registration and is a privilege, not a right.

All prerequisite requirements are applicable to audited courses. Permission to register for audit status must be obtained from the appropriate program co-ordinator and course instructor. Fees for audited courses and credit courses are the same as regular fees, but the student is not entitled to examination or any other evaluation privileges, nor will the student receive a grade or credit for the audited course. Approval for audit status will be determined after full-time and part-time registration is complete and is subject to space availability. Priority is given to students seeking credit status.

3.2.11 Changes in Program, Course, Section or Co-op

Changes in program, course, section or co-op are essentially a combination of a registration and a withdrawal. The formal processes must be followed for the changes to be official. Full-time students may make course changes directly online – course adds, course drops or course withdrawals. Students must ensure that all changes are made within the deadlines.

Note: Students can drop or withdraw online from all but one of their last courses. If students wish to drop or withdraw from all of their courses, this is considered a program withdrawal. Please contact the Office of the Registrar to obtain a College withdrawal form or visit: www.georgianc.on.ca/admissions/forms

If changing programs, students require approval from their current program co-ordinator and the co-ordinator of the new program. If the program is beyond semester one, students may be required to complete an internal application form. If the student would be entering semester one of the new program, he or she must apply to ontariocolleges.ca.

If students are changing their progression in a program (for example, opting not to go out on their work term but wish to attend an academic semester), they must seek approval through their program co-ordinator and their co-op consultant.

3.3  Assessment of Previous Learning

A number of ways are provided to enable students to have a previous learning experience assessed for credit toward a certificate, diploma or degree. The student may be interested in pursuing assessment of previous learning if he or she has any of the following:

• Post-secondary credits that match Georgian College course learning outcomes in his/her program of study (exemption);
• A number of completed related accredited courses or semesters or years of post-secondary education (advanced standing);
• Equivalent skills and knowledge acquired through life and work experience that match the learning outcomes of the Georgian College course(s) in his or her program    of study (Prior Learning Assessment and Recognition).

If a student fails a course that is not subsequently offered by the College, he or she must successfully complete an equivalent credit course either at Georgian College or at another post-secondary institution. The chosen course must be deemed equivalent by the student’s program co-ordinator and the Office of the Registrar prior to enrolment in the course. At the time of the request, the student must be In Good Standing (see Promotional Status chart on page 25 of this calendar). The request and the program co-ordinator’s approval must be forwarded to the Office of the Registrar in writing. If a positive decision is made, the Office of the Registrar will issue a Letter of Permission (see section 3.3.7, Letters of Permission).

If a student has completed a credit course at Georgian in one program and wishes to use that same course for credit toward another program, no documentation is required provided the course codes are identical. The course and grade will automatically be used toward graduation. If the course code is different, the student is required to follow the exemption process outlined below. General Education credits are transferable between College programs. For example, if a student completes four General Education courses in the Business program and then transfers to the Advertising program, the four General Education courses can be applied toward the Advertising program.

No documentation is required. General Education credits, however, are not transferable from certificate or diploma to degree programs. For example, if a student completes two General Education courses in the Pre-Health program and then is admitted to the BScN program, the General Education courses cannot be used toward the BScN program.

3.3.1 Exemptions

An exemption based on another credit course or courses may be granted for a credit course that is part of a student’s program. Normally, credit will only be granted for courses taken at accredited institutions with a grade of 60 per cent (C) or better. Exemptions are granted on an individual basis and involve the examination of previous educational credentials. If the exemption is granted, the transcript will show the code “EX” and no course mark will be recorded.

An exemption may be granted for a co-op work term that is part of a student’s program, based on a completed accredited co-op work term from another post-secondary institution’s academic co-op program where the outcomes of the co-op work term match the outcomes of Georgian’s co-op work term. It must be a learning outcome-based experience. If an exemption is granted, the transcript will show the code “EX” and no course mark will be recorded. The student will have to complete at least one co-op work term while at Georgian College as part of his or her program. The result of an exemption assessment is final and is not subject to appeal.

Students with five or more courses (or one semester of study) at the baccalaureate degree level, with a grade of 60 per cent (C) or better, from an accredited institution where the language of instruction is English, in a country where English is the primary language, may receive COMM1000.

Students with a completed university degree in English, Health, Business or Technology from an accredited institution where the language of instruction is English, in a country where English is the primary language, may receive both COMM1000 and COMM1001.

Students requesting PLAR for any advanced Communications course must have successfully completed or received an exemption for Communications at Work (COMM1001).

3.3.2 Process

For the student to properly plan his or her academic progress at the College, all requests for exemptions should be made prior to initial registration. To avoid complications arising from possible denial of requests, exemptions should be requested two months prior to the start of the course. In all cases, exemption requests must be submitted no later than 10 working days after the start of the course or co-op work term. A fee of $50 per course is required for exemption requests, to a semester maximum of $100, except where noted otherwise. The following steps are to be followed:

• The student must review the course outline/description of the Georgian College course for which he or she is seeking credit;
• At this point, a consultation with the academic area is recommended;
• The student must ensure that he or she has obtained the documentation for the course in his or her previous studies, including his or her course grade (official transcript) and course outline/description that will allow an assessor to evaluate whether the learning outcomes match those of the Georgian College course and whether the student’s performance is sufficient to warrant exemption. An examination or other summative evaluation may be required. If the student is requesting exemptions based on taking credit courses at an institution outside Canada, it may be necessary for the academic area to check with the Office of the Registrar to ensure that Georgian recognizes that institution for credit purposes;
• The student must complete a Request for Assessment of Previous Learning form (available in the Office of the Registrar), and pay the fee;
• The student must then take the completed form to the applicable program area’s academic officer, who will arrange for the exemption assessment;
• Notification of final results of the request will be posted on the College’s student information system. Students should check their student records online. If there are any questions on approved requests, students should check with the academic area. Copies of declined requests may be obtained through the academic area.

3.3.3 Prior Learning Assessment and Recognition (PLAR)

PLAR is an evaluation of prior formal and informal learning acquired through life and work experience. It involves the assessment and evaluation of acquired equivalent knowledge and skills that match the learning outcomes of a Georgian College course. The focus of assessment is on evaluation of learning using a variety of techniques. Learning is assessed on an individual basis. Credits awarded through PLAR will be transcribed in the same way in which credits are normally transcribed in each course, without any indication that credits were acquired through PLAR. The result of a PLAR assessment is final and is NOT subject to appeal. Unsuccessful PLAR challenges are not recorded on the transcript.

3.3.4 Co-op PLAR

Prior work experience and skills attained in a non-accredited work environment may be used to request PLAR where the outcomes of a co-op experience for a Georgian academic co-op program have been achieved. The work experience must be equivalent in quality and depth to Georgian’s co-op work experience and reflect its learning outcomes. An evaluation statement by the student’s employer for this work experience is required. If the PLAR request is granted, the transcript will show a “P.” Completion of at least one co-op work term is required for each co-op program at Georgian College.

3.3.5 Guidelines

A course is challenged using PLAR based on life and work experience gained through one or more of the following: employment, independent study, training programs, non-credit courses, travel, volunteer and community work or special skills and interests. Learners may obtain up to 75 per cent of their program certificate or diploma courses through PLAR. For College degree programs, up to 50 per cent of the courses in the program may be obtained by using PLAR.

Prior learning can be assessed in a number of ways. Some methods include examination, performance observation, skills demonstration, interview and portfolio evaluation. Failed credit courses do not qualify for PLAR challenge unless documentation to support life and work experience is provided and the acquired learning has taken place after failing the course. Consultation with the Office of the Registrar and the individual instructor is recommended prior to submitting a formal request for assessment at the Office of the Registrar. If the PLAR request is granted, the student’s grade will be recorded on the transcript. Unsuccessful PLAR challenges are not recorded on the transcript.

3.3.6 Process

For a student to properly plan his or her academic progress at the College, all requests for PLAR should be made at the time of initial registration. To avoid complications arising from possible denial, requests should be made two months prior to the start of the course for which the student is requesting PLAR. In all cases, PLAR requests must be submitted no later than 10 working days after the start of the course or co-op experience. A fee is required per course for PLAR requests. For more information regarding PLAR request fees, call the Office of the Registrar at (705) 722-1511. Not all courses are eligible for PLAR. Check the official course outline for eligibility. The process for a student to request a PLAR evaluation is as follows:

• The student must review the course outline/description of the Georgian College courses for which he or she is seeking PLAR. At this point, a consultation is recommended; please contact the Office of the Registrar at: registrar@georgianc.on.ca;
• The student must ensure that documentation for the experience has been obtained (including a statement from his or her supervisor if for co-op) that will allow an assessor to evaluate whether the learning outcomes match those of the Georgian College course and whether the student’s performance is sufficient to warrant PLAR Examinations or other summative evaluations as indicated above may be required;
• The student must complete a Request for Assessment of Previous Learning form (available in the Office of the Registrar or online) and pay the fee;
• The Office of the Registrar forwards the PLAR application to the program co-ordinator;
• Notification of final results of the request will be posted on the College’s student information system.

3.3.7 Letters of Permission

If a student wishes to take and use an equivalent post-secondary course outside his or her program, whether at Georgian College or another post-secondary institution, the following steps must be followed:

• The student must provide a course outline of the proposed post-secondary credit
• course to his or her program co-ordinator or, in the case of College-wide courses, to the Communications or General Education co-ordinator;
• In consultation with faculty, the co-ordinator will complete a Letter of Permission request form. The student will submit the completed form to the Office of the Registrar. This must occur prior to the start of the course;
• If approved, the student will pay the $50 fee and receive an official Letter of Permission from the Office of the Registrar.

Note: Only students in good standing are eligible for a Letter of Permission. The $50 fee is payable per course request.

This process can be followed only if the course that is intended for credit has not yet started. Students may have to adjust their plans if permission is not granted. If the approved credit course is completed successfully outside Georgian College, students must subsequently provide an official transcript to the Office of the Registrar. Normally, credit will be granted only for courses taken at accredited institutions with a grade of 60 per cent (C) or better. The designation “EX” will appear on the student’s transcript or grade report and is not included in the GPA calculation.

3.4 Alternatives to Completing a Course

The College offers alternatives in situations in which dire circumstances occur; to prevent normal completion of courses before the term ends; or when a student has failed a course and is not able to retake it. The following are some alternatives:

3.4.1 Independent Study Courses

Under certain conditions, students may be granted permission to complete credit courses through independent study. Approval will be based on the availability of resources, the suitability of the course to be delivered through independent study and the appropriateness to the student’s course load and academic record.

Students who are in good academic standing may request an independent study course if any of the following conditions are met:

• The student is enrolled in a semester in which the specific course is NOT offered;
• The student has a timetable conflict with other courses;
• The student cannot take the course in a subsequent semester or at another institution.

Restrictions to independent study courses are as follows:

• Only students who are in good academic standing are eligible to take a course through independent study;
• Independent study cannot be used to complete portions of course work that the student has failed or not completed;
• Not all courses are suitable for delivery through independent study, particularl those with laboratory, practicum or clinical components;
• Limit of one independent study course for a one-year certificate or graduate certificate programs;
• Limit of two independent study courses in a two-year diploma program;
• Limit of three independent study courses in a three-year diploma program;
• Limit of four independent study courses in a four-year degree program;
• Limit of one independent study course can be taken within an academic semester.

Once approval for independent study has been granted, details of the course contract will be outlined by the instructor and program co-ordinator and reviewed with the student. This contract will include the following:

• Readings, learning resources and materials;
• Schedule of meetings with the instructor;
• Evaluations, projects, reports, tests and examinations with specific reference to dates and frequency;
• The completion date of the required course which must be within a regular semester;
• The passing grade.

3.4.2 Process

• The student must obtain a Request for Independent Study form from the Office of the Registrar and submit it to his or her program co-ordinator.
• The program co-ordinator must obtain approval from the dean of the appropriate program area.
• The student must register for the course with the Office of the Registrar and pay the applicable fees related to independent study courses (prior to the deadline for course additions as per the Important Dates).
• The student must provide a copy of the course contract received from his or her program co-ordinator to the Office of the Registrar.

3.4.3 Fees

A full-time student taking an independent study course as part of his or her normal load is required to pay a service fee. A part-time student or a student taking an independent study course as an overload course is required to pay the regular tuition, applicable ancillary fees, as well as the independent study service fee.

3.4.4 Incomplete Grade Designation

If the student does not or cannot complete all course requirements due to dire circumstances, he or she may request an “incomplete” grade designation (IN) from the instructor and negotiate a contract to complete the course requirements by a specified date. This is a privilege, not a right.

The following conditions apply to an incomplete grade:

• The student must have a passing average in the course at the time of the request;
• Permission to use College resources (including the instructor’s services) must be obtained from the appropriate dean;
• In all cases, the instructor has the option to negotiate a contract with the student;
• The contract must be submitted to the Office of the Registrar within 30 calendar days of submitting the incomplete grade. If no contract is received, a grade appropriate to the student’s performance to date in the course will appear on his or her transcript;
• The maximum duration for completing the contract is four months. If the student needs more time, he or she must repeat the entire course. If the contract is completed within the agreed time period, the student’s grade will be processed. The instructor, through the appropriate program co-ordinator, will inform the Office of the Registrar if the contract has been completed and will then assign a final grade within three days of the contract completion date.

An “incomplete” will not be granted in situations in which the student has submitted all course requirements but failed the course.

3.4.5 Co-op Incomplete

An “incomplete” status for a co-op work term may be designated by the co-op consultant when requirements of a co-op experience credit have not been met due to dire circumstances. Please refer to previous section, Incomplete Grade Designation, for conditions.

3.5 Program and Course Withdrawal

A student’s official record (transcript) and eligibility for OSAP funds and scholarships may be affected by withdrawal from a program or course.

If the student withdraws from a program or course after the deadline for withdrawal without academic penalty, the student’s records will show the achieved grades to date for all the courses the student is enrolled in at the time he or she withdraws. (The withdrawal form must be received by the Office of the Registrar within stated deadlines.) Students who have withdrawn from a program or course should contact the Financial Aid office for clarification of their OSAP or other financial aid status. Students are also advised that no refund will be issued without a completed program withdrawal form, provided withdrawal form is received within stated deadlines.

Note: Program and course withdrawal information also applies to part-time students.

3.5.1 Program Withdrawal Process

Program withdrawals cannot be done online.

Note: Students can drop or withdraw from all but one of their courses online. If students wish to drop or withdraw from all of their courses this is considered a program withdrawal.

If a student wishes to withdraw from a program, he or she must complete a withdrawal form (available from the Office of the Registrar and the Student Success department). He or she must discuss his or her decision and possible options with the program co-ordinator and a counsellor. The student, his or her program co-ordinator and a counsellor must sign the form after these consultations. The student must then submit the completed form to the Office of the Registrar.

If the student is unable to attend in person, he or she may mail or fax a personally signed letter to the Office of the Registrar indicating his or her intention to withdraw from a program. This letter must include the student’s identification number and all the information needed to identify himself/herself and the program. International students should attach a letter of acceptance or enrolment from another institution.

The official date of withdrawal is the date the student’s form or letter is received and date stamped by the Office of the Registrar. Withdrawals are not official if made by telephone or other means not specified above. Also, please note that the student is not officially withdrawn if he or she ceases to attend classes or verbally notifies his/her instructor, registration staff, counsellors or any other College staff. Without official withdrawal, and even if the student ceases to attend classes or participate in College activities, the student will remain enrolled. The student will be required to pay fees for that semester and grades will be recorded as appropriate to the work he or she has submitted.

3.5.2 Program Fee Refunds

To receive a refund of fees or to adjust outstanding fee assessments if fees were deferred, the student must submit a withdrawal form to the Office of the Registrar within the first 10 working days of the semester. After this deadline, a refund for that semester will not be provided (although any tuition fees the student may have paid for subsequent semesters will be refunded). This applies to students paying fees through their OSAP loan, fee deferral or any other sponsorship (WSIB, band council, company, etc.).

There is a $100 administrative fee for program withdrawals. For international students, the administrative fee is $500. The fee deferral charge, surcharge (for fees paid after the discount deadline), assessment of previous learning and testing fees, convocation, alumni and insurance fees are non-refundable.

There may be additional non-refundable fees, depending on the date of withdrawal. For more information, contact the Office of the Registrar: registrar@georgianc.on.ca

3.5.3 Course Withdrawal Process

Students are advised to discuss course withdrawals and possible options with a program co-ordinator and/or the instructor. Full-time post-secondary students may withdraw from courses online.

Note:  Students can drop or withdraw from all but one of their courses online. If students wish to drop or withdraw from all of their courses this is considered a program withdrawal.

The official date of online withdrawal is the actual date of online submission of the withdrawal. Part-time and non-post-secondary students must complete a Request for Change of Section, Course or Program form (available from the Office of the Registrar). Both the student and the co-ordinator must sign the change form.

Completed forms must be submitted to the Office of the Registrar within the appropriate deadlines.

If a student wishes to withdraw from a course but is unable either to attend in person or to access the Internet, he or she must submit a personally signed letter indicating his or her intention to withdraw from the course. The letter can be mailed or faxed to the Office of the Registrar and must include the student number and all information needed to identify the student and the course. The official date of withdrawal in this case is the date the student’s letter is received and date stamped by the Office of the Registrar. Students may view all course changes online.

3.5.4 Fee Refunds (Part-time or Overload Courses)

Course withdrawals do not always result in a refund of fees. To qualify for a partial refund of fees, the student must either withdraw online or submit a withdrawal form to the Office of the Registrar within the deadlines. See Important Dates for withdrawal deadlines. Refer to the Continuing Education web site for all refund information.

3.5.5 Changes to Co-op Work Term

To withdraw from a co-op work term, the student must obtain a Request for Change of Section, Course or Program form from the Office of the Registrar. The student must discuss his or her request with the co-op consultant and obtain approval. The student must then submit the completed form to the Office of the Registrar within the first four weeks of the semester or scheduled co-op work term.

If the student does not intend to complete a scheduled co-op work term and follows the process above, his or her transcript will show a “withdrawn” (WD) for this co-op work term. However, if the student does not follow the process outlined above, he or she will receive an “unsatisfactory” (U) on his or her transcript and will be required to register for the co-op work term again. The student’s OSAP status may also be affected. Students who are considering a change in academic status should speak to a representative in the Financial Aid office. To add a co-op work term, students must use the online registration process. Details are available on our website.