Information for students
TO RECEIVE YOUR CREDENTIAL, YOU MUST APPLY TO GRADUATE WHETHER YOU CHOOSE TO ATTEND CONVOCATION OR NOT.
Students in their last semester of study including classes, co-op, Praxis or internship should request to graduate during the time periods listed in the chart:
|Last term of study||Dates to apply to graduate|
|September to December||Nov. 1 to Dec. 31|
|January to April||March 1 to April 30|
|May to August||July 1 to Aug. 31|
How to apply to graduate
- Log in to Banner
- Select “View academic records and fee account details”
- Select “Apply to graduate”
- OPTIONAL – credential evaluation is for students who are unsure if they have completed all of the requirements for their program
- Select the final term of study using the drop down menu and click submit
- Select curriculum
- Select the program that you will be graduating from
- Choose your attendance
- Ensure your personal information is correct as this information is used to produce your credential
Frequently asked questions
What happens if I miss the deadline to apply to graduate?
Students who miss the deadline are still required to apply to graduate when the application site reopens as per the dates above.
How do I invite family and friends to the convocation ceremony?
Graduates will receive an email two weeks prior to the convocation ceremony with information regarding guest seat reservations. Please ensure that your email address in Banner is correct.
What happens after I apply to graduate?
All applications are entered into our convocation queue to be reviewed at the end of the term. Applications are reviewed individually to ensure all requirements have been met. Due to the high volume of applications received, this process can take up to six weeks once the term has ended.
Ensure all outstanding fees and fines are paid in full, and all outstanding book/equipment rentals have been cleared. If you owe fees or parking fines, or if you have outstanding rentals or library books, you may attend the convocation ceremony, but we are not able to release your credential or transcript until your account has been cleared. In addition, we cannot produce an enrolment letter or release your name to an external third party (e.g., for board exams).
Where can I have my graduation photos taken?
The Convocation team hires Life Touch Photography, a professional photography company, to take a posed photo backstage. Proofs will be emailed and mailed to the graduates two to four weeks after the ceremony. A variety of packages are available directly through Life Touch Photography.
The Georgian College Students’ Association (GCSA) invites Lassman Studios on campus for portrait sittings in advance of convocation. Please visit Lassman Studios Photography and enter Georgian as your school ID to book your photo session. Photographs can be viewed and entered online.
Information for guests
Tickets and seating
Your graduate will receive an email two weeks prior to the convocation ceremony with a link to the seat reservation page. Seating is first come, first served.
Doors open one hour prior to the scheduled start time. Guests should be seated no less than 15 minutes prior to the start time. Guests who arrive late may be asked to wait to be seated if the ceremony has begun.
We will do our best to accommodate your needs upon your arrival. Our facilities are wheelchair accessible.
A typical ceremony lasts approximately two hours in which young children may find it difficult to sit quietly for the duration. Children who are attending must be supervised by an adult in the audience. Children are not permitted to sit with the graduating student, nor are they permitted to cross the stage with the graduating student.
Food and drinks
Food and drinks are not permitted in the convocation ceremony, with the exception of bottled water. You are invited to the Alumni reception following the ceremony where light refreshments will be available.
Flowers, gifts and diploma frames
Surprise your graduate with a bouquet of flowers. Flowers are available for purchase at all convocation ceremonies. You may also purchase flowers online in advance for the convocation ceremonies through Convocation Flowers, one of our Alumni Association partners.
Bear Essentials has a great selection of clothing, grad rings, gifts and diploma frames available for purchase.
Ceremony dates and times
Ceremony information for the June 2019 convocation ceremonies will be posted in May 2019.
We stream our convocation ceremonies so that loved ones near and far who cannot attend in person can watch their graduate cross the stage.
At Georgian College, we respect the need to protect personal information. Pursuant to section 39(2) of the Freedom of Information and Protection of Privacy Act (FIPPA), students’ images, names, program, degree/diploma/certificate earned and year of graduation as they appear in convocation programs and in webcasts are considered public information. Participants acknowledge that by attending convocation, their image and/or voice may be captured by photograph, videotape, audiotape, live webcasting and otherwise reproduced during the ceremonies. This personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act, 2002 and in accordance with Sections 38(2) and 41(1) of FIPPA.
Personal information will be broadcast through live webcasting for the purpose of enabling individuals who are unable to attend convocation to view the ceremonies. Any information captured through photograph, videotape or audiotape may be used for promotional, administrative, educational or research purposes. Personal information may be disclosed to outside service providers for processing and production. If you have any questions about the collection of personal information by Georgian College during convocation, please contact the Office of the Registrar by telephone at 705.728.1968 or email. For more information about FIPPA, please contact Georgian’s Access and Privacy Office by telephone at 705.728.1968, ext. 5770 or by email.